Below you will find answers to some of our Frequently
Asked Questions. We are happy to answer your questions, but
please look over this information before contacting us. Thank
you for your consideration and we look forward to hosting your
How can I reserve the date for an event (non-business)?
We only rent the Overlook House out for one event per day.
Our Google calendar will show which days are available. In order
to make a reservation we require half of the rental fee, a $250
security deposit and a signed contract. We are not currently
set up for credit cards. We accept checks, cash and money orders.
How can I reserve the date for a business event?
For business rentals, we will need you to fill out a business
contract and return it to our coordinator. Our Google calendar
will show which days are available. We will invoice you for
your balance. All bills must be paid within 30 days.
When can I view the house?
To view the house please contact Overlook House
Program Director: coor...@historicoverlookhouse.org
to schedule an appointment.
Is the Overlook House ADA accessible?
Yes the Overlook grounds and first floor of the house are ADA
accessible. The first floor restroom is an ADA facility.
What is the capacity of the Overlook House?
The inside capacity of the Overlook House is 75.
For outside/inside events we can accommodate up to 150.
What is my time line for payments and reservations
for events, non-business?
Reservations require half the rental fee, a $250 security deposit
and a signed contract. 30 days before your event, your balance,
your certificate of liability insurance, proof of OLCC licensed
server if alcohol is being served, your timeline of your event
and name of contact person and whether or not you are using
the Overlook House dishes is due.
What happens if I need to cancel my reservation?
A. All cancellations must be in writing.
B. Cancellations made within three (3) days of signing this Rental
Agreement: All money paid is refunded less a $100.00 administrative
C. Cancellations made more than 30 days prior to the event: 50%
of the TOTAL rental fee is forfeited by Renter. 100% of the damage
security deposit and 50% of the TOTAL rental fee are refunded.
D. Cancellations made less than 30 days prior to the event: The
entire rental fee is nonrefundable. If the damage/security deposit
and cleaning fee have been paid in addition to the entire rental
fee then those deposits will be refunded to the Renter.
E. The Overlook House may cancel rentals due to inclement weather,
emergency conditions, or events beyond the control of the Friends
of Overlook House. In case of cancellation initiated by the Overlook
House, all rental and deposit monies will be refunded.
When and how do I get my security deposit back?
Your security deposit will be returned to you, if there are
no damages or additional time that needs to be spent cleaning
the house or grounds as a result of your event. Your check will
be mailed back to you at the address you provide within 30 business
days, so please verify with the Overlook House staff that we
have your current address.
What is included in my rental fee?
Included in your Wedding rental fee is use of the house
and grounds, as well as...View our INVENTORY
LIST - WEDDING (PDF file). The basement may be added to
rentals for an additional $100 fee.
Included in your (non wedding, non business) rental fee is
use of the house and grounds, as well as...View our INVENTORY
LIST (PDF file). The basement may be added to rentals for
an additional $100 fee.
What does my paid rental time include?
Your paid rental time includes your set up and break down time.
You will be allowed to set up outside 2 hours before your paid
time begins. However you will not have access into the house.
We ask that you are mindful of the neighborhood and there will
not be any food or alcohol permitted to be consumed on the premises
until your paid time begins.
How do I get a Certificate of Liability Insurance?
A one-day certificate can be secured in several different ways:
1. Using your existing homeowner's policy that covers a 1 million.
2. Ask your caterer if they have an insurance policy of $1 million that could cover your event.
3. Purchase a policy from Eventhelper.com for 0-100 people approximate rate: $120.00 ; 100-150 people approximate rate: $156.00.
4. Purchase a policy from Gales Creek Insurance at an approximate rate: $185.00.
If you will be serving alcohol at your event, you will need to make sure the certificate of liability insurance clearly states, host liquor liability.
To fill out form for Eventhelper go to www.Eventhelper.com
For questions contact Marc Engellenner at mar...@theeventhelper.com 1.877.521.0713
To fill out form for Gales Creek go to www.eventinsurancenow.com
For questions contact Sarah Mullikin at sar...@galescreek.com 503.977.5656
You may email or send your insurance via mail, if emailing
it, send to or coordinator at co...@historicoverlookhouse.org
If sending it by mail, please put ATTN: Coordinator on the envelope.
Please note that your Certificate of Liability is due 30 days before your event!
Do I need an OLCC server at my event?
If alcohol is being served at your event, we require that you
or persons contracted by you have a valid OLCC Service Permit
for the Oregon Liquor Control Commission (OLCC). We will require
that proof 30 days before your event. Only the OLCC licensed
server(s) can pour the alcohol.
When can I schedule my rehearsal?
Rehearsals will be scheduled typically on Thursday evenings
from 5pm-6pm, 6pm-7pm and 7pm-8pm. If there is a conflict please
contact our coordinator to schedule your rehearsal. We ask that
you refrain from consuming food and/or beverages during this
hour as other parties will be waiting to use the space.
How late can my party go until?
Please respect that the Overlook House is located in a residential
neighborhood. Loud music will jeopardize our relationship with
DJs/Bands/Musicians must sign Overlook House Music Contract
prior to event.
DJs/Bands/Musicians that abuse our useage rules will not be
Music cannot be audible beyond the Overlook House grounds.
Outside Dance Music (90dba) must cease outside at 9:00 p.m.
Last dance announcement no later than 8:55pm.
Light background Music (70 Dba or less) is permitted outside
See OH Music Contract for Map and details.(Download
Music is permitted inside until 10:00 pm. Dancing INSIDE is
permitted only in the Multi-Purpose-Room, or basement. The basement
is available if the $100 additional basement fee is paid for
How can I decorate inside?
We want to preserve the charm of the 1927 house for every party.
Therefore we require no fasteners or hooks are used to hang
decorations inside the house. We request that if any adhesive
is used that it be only painter's tape, this will not leave
marks on the walls etc. All candles must be in holders or on
mats to prevent against wax spills.
How can I decorate outside?
All tents/canopies need to be weighted down with blocks, barrels
or weights. We do not allow stakes in the grass due to the irrigation
system. Tables, chairs and tents are permitted on the grass.
However barbeques, dance floors, tent heaters and coolers are
not allowed on the lawn. All equipment must be set up in the
backyard. Barbeques are permitted on the north side of the house
on the concrete, but not in front of the house. If barbequing,
please use a mat, cardboard or something to protect the concrete.
What am I responsible for with my clean up?
You are responsible for returning the furnishings of the Overlook
House to the original places. We require you to remove all your
recyclables and garbage to the dumpster area. If you have used
the dishes, you will need to scrape, rinse and stack them on
the kitchen counters. You will need to remove all your personal
belongings. If you have any rental equipment, you will need
to stack it in the back of the house off the grass and have
it ready for pick up by 9:00 am the following morning. CHECK
OUT LIST (.DOC file)
If you have more specific questions that were not addressed,
please contact our coordinator.